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5 Cybersecurity Tips for Procurement Teams

Nov. 28, 2023
In the ever-evolving cybersecurity landscape, maintaining vigilance and timely updating security strategies is paramount.

A hacker attack happens every 39 sec., and 4.1 million websites are plagued by malware at any given time. It takes about 49 days for an organization to identify and address a ransomware attack—a reality that’s driving most (66%) chief information officers (CIOs) to make bigger investments in cybersecurity.

These are just some of the statistics that kept organizational leaders and executives up at night in 2023. And with the typical global data breach now costing $4.35 million, more organizations are looking for new ways to proactively avoid cyberthreats and/or more quickly identify and mitigate them. 

As the acceleration of enterprise digital transformation and the widespread adoption of new technologies such as cloud computing and the Internet of Things (IoT) take center stage, the issue of cybersecurity is gaining increasing attention. Particularly with the frequent occurrence of third-party data breaches on a global scale, businesses and relevant organizations face significant losses and risks, prompting widespread concern about such incidents.

Procurement Can Help Thwart the Bad Actors
As a pivotal aspect of enterprise supply chain management, procurement departments handle a substantial amount of sensitive information. This includes supplier details, contract specifics, financial data and other information containing valuable trade secrets. 

The leakage of such data could result in commercial losses and damage to the company’s reputation. Furthermore, the more serious consequence would be the acquisition of critical information by competitors, undermining the company’s competitive edge.

As a leading global electronic components shopping platform, WIN SOURCE offers these five recommendations to procurement teams that want to enhance their cybersecurity efforts: 

  • Define the scope of sensitive data. Conduct a comprehensive inventory of all assets, including endpoint assets, business assets and data assets. This groundwork sets the stage for further analysis of sensitive data and monitoring the risk of leaks. It’s crucial to clearly define the protection scope, not only within the procurement department, but also in other business units that are responsible for safeguarding customer information data.
  • Encrypt exchange data to deter prying eyes. WIN SOURCE has developed an intelligent network security system that employs specialized data encryption software to encrypt files on employees’ computers. This ensures that data files can only be reasonably used within the corporate environment. Any unauthorized copying of crucial files renders them unreadable, displaying as scrambled text. 
  • Leverage user behavior analysis for proactive prevention. Procurement teams can use operational logs to prevent data leaks and hold individuals accountable afterward. Through comprehensive risk analysis of these logs, high-frequency risk behaviors can be rapidly identified. When risks exceed predefined thresholds, the system should issue automatic warnings, enabling administrators to promptly address risk incidents.
  • Conduct regular training. Conducting data security training for members of the procurement team is essential to enhance their awareness of data protection. Training content may include best security practices, risk awareness and protocols for handling sensitive information. At WIN SOURCE, for example, frequent departmental security awareness training sessions have proven highly effective in protecting the company’s and its customers’ information.
  • Issue regular updates to security policies and systems. As technology continually evolves, data-related security vulnerabilities will persist. This is why it’s so important to periodically review and update security policies. Hackers and attackers are using artificial intelligence, neural networks and complex computer grid topologies to find and exploit potential vulnerabilities. This is why it’s crucial to regularly update systems and corresponding response strategies. 

In the ever-evolving cybersecurity landscape, maintaining vigilance and timely updating security strategies is paramount. The above strategies can be integrated to form a comprehensive security system, thus enhancing your team’s—and your organization’s—ability to defend itself against potential threats.

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